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Applying for leave

Apply for leave and get it approved

Before you begin

Know which leave type you are requesting (Casual, Sick, or whatever your organisation has configured — see How leave works), and your start and end dates.

Steps

  1. Go to Leave → My Leave Requests.
  2. Select Apply for Leave.
  3. Choose the leave type from the dropdown.
  4. Set the start date, and how that day should be counted (Full Day or a partial-day breakdown).
  5. Set the end date and its own breakdown, if the request spans more than one day.
  6. Attach a file if your organisation requires supporting evidence for this leave type — a medical certificate, for example.
  7. Write a description. This is what your approver actually reads; a blank or vague description is the most common reason a request comes back with a question instead of an approval.
  8. Confirm the requested days, which BlueOneHR calculates from your dates and day breakdowns.
  9. Select Submit Request.

The Apply for Leave form, with Leave Type, Start/End Date and breakdown, Attachment, Description and Requested Days

What happens next

Your request appears under My Leave Requests with a status, and on your approver's Leave Requests queue. Once decided, you can see the outcome from the same screen.

Notes

  • A leave type your organisation has not configured will not appear in the dropdown at all; if the one you need is missing, ask your administrator rather than choosing the closest match.
  • You do not edit your own leave record directly. If your dates change after submitting, cancel the request (where still possible) and submit a new one, rather than asking someone to alter the approved record by hand.

Troubleshooting

Requested days looks wrong. Check the day breakdown on both the start and end date — a request marked as a half day on one end changes the total without changing the calendar dates shown.

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